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CIPS L4M8 exam is a crucial step for procurement and supply chain professionals who wish to advance their careers. L4M8 exam is designed to test the practical skills and knowledge required to succeed in the procurement and supply chain field. L4M8 Exam is part of the Chartered Institute of Procurement and Supply (CIPS) Level 4 Diploma in Procurement and Supply.

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CIPS Procurement and Supply in Practice Sample Questions (Q35-Q40):

NEW QUESTION # 35
What is a cross function team?

Answer:

Explanation:
A cross-function Team is the involvement of all departments that are in an organization to contribute knowledge, skills and innovation towards adding value to achieving the organization's strategic goal. Example, procurement, maintenance, marketing, finance, human resources working together in procurement activity to come up with the best strategy or selecting the supplier that best suit the organization.
When working in a cross-functional team, members of the organization give support by believing in the end goal, assist during difficult time, help troubleshoot any issue, providing the required resources and sharing information


NEW QUESTION # 36
Maximum Score: 25
Examine FIVE methods OrganiBake could use to monitor suppliers ' performance against Environmental, Social and Governance (ESG) principles.
(25 marks)
OrganiBake, a rapidly growing bakery business specialising in organic and sustainably sourced goods, is experiencing a significant increase in consumer demand. To meet this demand, OrganiBake needs to significantly expand its production capabilities, which will involve forging closer relationships with its network of ingredient suppliers. The Chief Procurement Officer (CPO) at OrganiBake is aware that the company ' s brand reputation is built on its commitment to ethical and sustainable practices throughout its supply chain, from sourcing organic grains to packaging its final products. The CPO is concerned that scaling up production volumes quickly might expose OrganiBake to additional Environmental, Social and Governance (ESG) risks within its extended supply chain. The CPO recognises the critical need for transparent and consistent communication with suppliers to maintain robust ESG standards as they grow.
Recent scrutiny from environmental groups has raised concerns regarding the industry ' s water usage and potential pesticide runoff associated with some grain suppliers ' farming practices. Allegations have also surfaced about unfair labour practices in the industry and low wages at key suppliers Of packaging materials. OrganiBake ' s current reliance on a basic supplier self-assessment questionnaire for ESG assessment is now considered to be insufficient to provide the proactive monitoring required to manage these increasingly complex supply chain sustainability challenges effectively.
The CPO understands the need to move beyond a simple self-assessment questionnaire to ensure the viability of suppliers and mitigate reputational risks.

Answer:

Explanation:
See the answer in explanation below.
Explanation:
4. Examine FIVE methods OrganiBake could use to monitor suppliers' performance against Environmental, Social and Governance (ESG) principles. (25 marks) OrganiBake currently relies on a basic supplier self-assessment questionnaire, but this is no longer enough as the business grows and faces greater ESG risks. To protect its brand reputation and manage risks such as water use, pesticide runoff and unfair labour practices, OrganiBake needs stronger and more proactive supplier monitoring methods. CIPS defines supplier performance management as assessing supplier activities against agreed KPIs and managing supplier performance, while ISO 20400 provides guidance on integrating sustainability into procurement. ( cips.org )
1. Supplier audits and site visits
One effective method is to carry out regular supplier audits and on-site inspections . These can be announced or unannounced and allow OrganiBake to check whether suppliers are actually following ESG requirements in practice, rather than simply claiming compliance on paper. For grain suppliers, audits could review water management, chemical handling and environmental controls. For packaging suppliers, audits could examine working conditions, pay practices, health and safety, and management controls. This method is stronger than a questionnaire because it provides direct evidence and helps verify whether policies are being implemented properly. OECD due diligence guidance highlights supplier assessments and monitoring mechanisms as part of responsible supply chain management. ( OECD )
2. ESG KPIs and supplier scorecards
A second method is to introduce measurable ESG key performance indicators (KPIs) and use supplier scorecards. OrganiBake could track indicators such as water consumption, pesticide incidents, waste levels, carbon emissions, employee turnover, accident rates, wage compliance, audit closure rates and ethics breaches. These KPIs should be reported regularly and reviewed in supplier performance meetings. This gives OrganiBake a structured way to compare suppliers, identify weak performance early and measure improvement over time. It is particularly useful because the business is scaling up and needs transparent, consistent communication with suppliers. CIPS recognises supplier performance monitoring against agreed KPIs, and ISO 20400 supports the use of criteria and performance measures in sustainable procurement. ( cips.
org )
3. Contractual ESG requirements with regular reporting
A third method is to include clear ESG clauses in contracts and require periodic evidence-based reporting from suppliers. For example, OrganiBake could require suppliers to comply with a supplier code of conduct, labour standards, anti-corruption expectations, environmental controls and corrective action obligations.
Suppliers could then be required to submit supporting data, certificates, payroll evidence, water-use records or environmental reports at agreed intervals. This strengthens monitoring because ESG performance becomes a contractual obligation rather than a voluntary statement. It also gives OrganiBake leverage if a supplier fails to meet expected standards. OECD guidance emphasises corrective action plans and due diligence measures, while practice examples under the UN Global Compact show ESG requirements being embedded into sourcing and reporting processes. ( OECD )
4. Third-party verification and external assurance
A fourth method is to use independent third-party verification . This could involve external auditors, certification bodies or recognised ESG rating platforms to assess supplier performance more objectively. This is valuable because self-reported information can sometimes be incomplete or biased. Independent review can improve credibility, especially where OrganiBake faces scrutiny from environmental groups and reputational risk from consumers. External assurance is particularly useful for high-risk areas such as environmental claims, labour standards and governance controls. Examples reported through the UN Global Compact show selected sustainability KPIs being externally assured, demonstrating how third-party validation can strengthen confidence in reported ESG performance. ( cop.unglobalcompact.org )
5. Grievance mechanisms, stakeholder feedback and ongoing risk monitoring A fifth method is to establish grievance channels and continuous risk monitoring . This means OrganiBake should not depend only on supplier-submitted data; it should also collect information from workers, local communities, NGOs, industry alerts and media screening. For example, if there are allegations of low wages or pesticide runoff, the company should have a process for receiving complaints, investigating them and requiring corrective action. This method is useful because some ESG problems, especially labour abuse or environmental harm, may not be visible in formal reports. OECD due diligence materials identify grievance mechanisms, stakeholder engagement and early-warning systems as important elements of supply chain monitoring and evaluation. ( OECD ) Conclusion In conclusion, OrganiBake should move beyond basic self-assessment questionnaires and adopt a broader ESG monitoring system. The five main methods are supplier audits and site visits, ESG KPIs and scorecards, contractual ESG reporting requirements, third-party verification, and grievance plus ongoing risk monitoring . Together, these methods would give OrganiBake more reliable information, help manage reputational and supply chain risks, and support the company's commitment to ethical and sustainable growth. ( cips.org )


NEW QUESTION # 37
Explain why it is deemed better to use Sea freight rather than air

Answer:

Explanation:
It would be rare to find a supplier who does not emit any form of pollution. However, part of ethical and responsible sourcing is to make effort to reduce impact of population on the planets. Pollution can be factory emission, Noise, smell, Transportation Development, waste disposal. Transportation is a major cause of pollution. The carbon dioxide emitted from vehicles contributes greatly to air contamination. Yet it is better to use sea freight rather than air because it has a smaller impact on the environment.


NEW QUESTION # 38
Using the case study about Toyata, which type of benchmarking Tada has used when comparing the Toyata with Porsche?

Answer:

Explanation:
Benchmarking is the process of comparing a function, process or performance with another which is best-in- class. Benchmarking is either internal or external. External benchmarking has three types;
1) Competition benchmarking,
2) Functional
3) Generic
Company Toyota with the Porsche a competition in the same industry and by suggesting that drives will find the cars performances comparable with that of Porsche Cayman sports car, suggest think it is an external competitive benchmark.
* Refer to the question column for response


NEW QUESTION # 39
Research the ethical standard or accreditation of an industry with which you are familiar.

Answer:

Explanation:
If a supplier is accredited or is a member of an association that promotes good ethical conduct, a statement to this effect is likely to be featured on its company documentation. This could be in a form of letters after the organization name or the authorized use of logo.
Accreditation information should be verified by procurement professionals either asking organiza-tion for certification to prove membership or accreditation or checking on a professional register.
Below are associated bodies that form some industries.
1. ISO 14001 - for quality management
2. CIPS - for procurement and Supply
3. Red Tractor - NGO Registered in the UK, promoting human right
4. Amnesty International - human right
5. Carbon Trust - For Carbon neutral status.
*
Refer to the question column for response


NEW QUESTION # 40
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